Data Departure Checklist

Abstract

The Data Departure Checklist (DDC) helps research teams and individuals plan for when a team member is leaving a project, lab, team, or institution. By providing a series of prompts for the departing personnel (DP) and a project administrator (PA) to review and check off, use of the DDC encourages successful planning for transition and will, ideally, prevent data loss or misunderstandings about data ownership and use or future reuse. The DDC can also be used in the event of an unexpected departure of a team member in order to transfer documents prior to the DP's ID expiration and machines being wiped, and to prompt others to confirm that access to data storage and all relevant physical or digital locations has been removed. This document is intended to facilitate conversations between the DP and the primary investigator and/or the institution in order to provide customizable standardized guidance to facilitate transitions. It should serve only as a supplement to any legal or contractual obligations between the individual and the institution.

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